Eric and Shirley Barrington Scholarship [F51280]
The Eric and Shirley Barrington Scholarship is provided to encourage and assist domestic students to enrol in a higher degree by research (HDR) at The University of Western Australia ('the University'). The scholarship is for financially disadvantaged students with demonstrated high academic achievement, whose financial circumstances would restrict their ability to complete a higher degree by research in a timely manner.
The Eric and Shirley Barrington Scholarship provides a living allowance to be held in conjunction with a Research Training Scheme (RTS) place. The scholarship is established and awarded in accordance with the following conditions. Conditions for the scholarship may be subject to change from time to time.
Definitions and acronyms
For the purpose ofÂ these conditionsâ€”
APA is an Australian Postgraduate Award;
BGRSÂ is the Board of the Graduate Research School, and may include officers, committees or other bodies to whom stated powers have been delegated;
domestic applicant or domestic student is an Australian or New Zealand citizen or an Australian Permanent Resident;
external student is a person undertaking research towards a higher degree by research who, as a result of their location, cannot conduct research and study towards the higher degree on a campus of the University for most or all of their candidature;
GRSOÂ is the Graduate Research and Scholarships Office;
HDR is a higher degree by research, which is a doctorate or master's course for which at least two-thirds of the student load for the course is required as research work;
head of school meansÂ a person appointed or acting in that capacity or the graduateÂ research coordinator of the school. Graduate research coordinators being designated academics who haveÂ been approved by the Head of School and the Board of the Graduate Research School to act on behalf of the Head of School on matters pertaining to higher degrees by research;
internal student is a person undertaking study towards a higher degree by research who, except for approved periods, will conduct research and study towards the higher degree on a campus of the University for most or all of their period of candidature;
RTS is the Research Training Scheme administered by the Australian Government and provides Commonwealth-funded higher degree by research candidates with exemption from the requirement to pay student contributions and tuition fees for the duration of the accredited higher degree by research;
the University is The University of Western Australia;
UPA is a University Postgraduate Award.
Part 1â€”Tuition fees, stipend and allowances
1. Tuition fees
1.1Â Domestic scholarship holders commencing an HDR are normally granted exemption from tuition fees for the research component of the master's degree by research, PhD or professional doctorate course for the tenure of their scholarship.
1.2 Students enrolled in combined postgraduate courses that include a master's degree by coursework component may be required to pay postgraduate tuition fees for the master's degree by coursework component of the course.
1.3 A student may not hold more than one RTS place at any one time regardless of whether the student studies on a full-time or part-time basis.
2.Â Concurrent scholarships
2.1 The scholarship may be held concurrently with another external or University award provided that the conditions of the concurrent award so permit.
2.2 The scholarship holder must not be receiving an equivalent award, scholarship or salary providing a benefit greater than 75 per cent of the Eric and Shirley Barrington Scholarship base stipend rate1 to undertake the HDR. Income from sources unrelated to the course of study is not to be taken into account.1
1 The maximum supplementation is $26,250 per annum.
3. Stipend and allowances
3.1 Full-time scholarships
3.1.1 A full-time Eric and Shirley Barrington Scholarship carries a stipend of $35,000 per annum for full-time study.
3.1.2 Payments are made in fortnightly instalments.
3.1.3 It is the responsibility of scholarship recipients to check the implications for income tax liability of accepting a scholarship.2
3.2 Part-time scholarships
3.2.1 A part-time Eric and Shirley Barrington Scholarship carries a stipend of $17,500 per annum for part-time study.
3.2.2 Payments are made in fortnightly instalments.
3.2.3 A part-time scholarship is taxable.
3.2.4 A part-time scholarship may be offered to a student who is able to demonstrate that compelling social reasons, such as a medical condition or primary care responsibilities prevent full-time enrolment.
3.2.5 An applicant is not granted permission to hold a scholarship on a part-time basis because they wish to undertake paid employment on a full-time or substantial part-time basis.
3.2.6 A student who holds a scholarship on a part-time basis is subject to the same employment restrictions as a full-time scholarship holder (see clause 27).
3.2.7 A student holding a part-time scholarship must be enrolled at the University as a part-time student.
3.2.8 A holder of a part-time scholarship may convert to full-time at any stage or may be required by the University to convert to full-time if compelling social reasons no longer apply.
3.3Â Relocation allowance
3.3.1 Relocation allowance is applicable where the student must relocate to Perth to take up the scholarship or an approved transfer.
3.3.2 A scholarship recipient is entitled toâ€”
(a)(i) an economy class or student airfare for themselves, a spouse and dependants for travel to Perth up to a maximum of $530 per person, which includes airfares to Perth from within Australia, on production of receipts; or
(ii) a maximum allowance of $530 for travel by car for which an itemised fuel receipt is submitted3; and
(b) removal expenses of up to $600 per adult and $250 per child to a maxium of $1700, on production of receipts.
3 A scholarship recipient cannot claim for accommodation or cost of meals if they choose to travel by car.
3.3.3 Relocation allowance claims must normally be submitted within six months of the commencement of the award.
3.4 Thesis allowance
3.4.1 A scholarship holder is entitled to a total thesis allowance of $420 for a master's thesis or $840 for a PhD thesis.
3.4.2 The thesis allowance is a contribution towards the cost of production of up to six copies of the thesis and does not include costs such as editing or the purchase of computer equipment.
3.4.3 A thesis allowance may be claimed after submission of a thesis on the production of receipts.
3.4.4 Part of the thesis allowance may be used to claim costs associated with the re-submission of a thesis or the lodgement of bound copies.
3.4.5 Claims for thesis allowance must be made within two years of theÂ completion of the award.
3.5 Other stipend matters
3.5.1 Scholarships do not cover the cost of student union or amenities fees, costs associated with tuition fees, health insurance, overseas fieldwork, bridging English language courses or travel expenses associated with the relocation of the student to take up the award, except as set out in 3.3.
Part 2â€”Scholarship conditionsÂ
4.1 The purpose of the scholarship is to enableÂ eligible studentsÂ toÂ pursue anÂ HDRÂ at the University.
5.Â Value and number of scholarships availableÂ
5.1 The value of the scholarship is as set out in Part 1.
5.2 The number of scholarships available each year is determined by the Scholarships Committee.
6. Eligibility requirements
6.1 To be eligible to apply forÂ a scholarship an applicant mustâ€”
(a) be a domestic applicant;
(b) be able to demonstrate financial hardship through eitherâ€”
(i) being in receipt of a means-tested Commonwealth income support payment (such as Youth Allowance, Austudy, Abstudy, disability support pension, Veteranâ€™s Entitlements payment or another income-tested benefit or pension) in the year in which the scholarship is awarded; or
(ii) submitting a financial hardship statement explaining their economic circumstances and the manner in which those circumstances would restrict their ability to complete the course in a timely manner.
(c) be eligible to enrol or be enrolled as a full-time student or, in exceptional circumstances (see clause 3.2.4) and with the approval of the University, as a part-time student in an HDR at the University by the date of commencement of the scholarship;
(d) be intending to enrol or be enrolled an an internal student based on a campus of the University for most or all of their period of candidature and scholarship tenure unless approval is granted for external enrolment (see 11 and 17.2);
(e) have a bachelorâ€™s degree with first class honours (H1) or equivalent;
(f) not have completed a degree either at the same level as, or at a higher level than, the degree for which candidature is sought; and
(g) have been accepted into the proposed HDR by the BGRS.
7. Selection criteria
7.1 The scholarship is awarded by the Scholarships Committee toÂ an eligible applicant on the basis ofâ€”
(a) academic achievement as evidenced by their academic record;
(b) research potential based on academic referee reports, relevant research experience, and publications, if applicable; and
(c) financial hardship as evidenced by their Financial Hardship Statement and supporting documentation.
8. Application procedure
8.1 Applicants must complete and submit the online application for the Australian Postgraduate Awards (APA) and University Postgraduate Awards (UPA) as advertised on the GRSO website at http://www.scholarships.uwa.edu.au/home by the advertised closing date.
8.2 Applicants must also submit a financial hardship statement explaining their economic circumstances and the manner in which those circumstances would restrict their ability to complete the course in a timely manner.
9. Awarding body
9.1 The scholarship is awarded by the Scholarships Committee.
10. Duration of award
10.1 The tenure of a full-time scholarship isâ€”
(a) up to two years for a master's degreeÂ by research; or
(b) up to three years for a doctoral degree.
10.2 The tenure of aÂ part-time scholarship isâ€”
(a) up to four years for a master's degree by research; or
(b) up to six years for a doctoral degree.
10.3 Doctoral students may apply for an extension of tenureÂ of up to six monthsâ€™ duration subject to satisfactory progress, provided the grounds for extension are related to their research and are beyond the control of the student.
10.4 Extension of tenure is conditional upon the submission of the Research Proposal and Confirmation of Candidature, and all outstanding milestone reports including Annual and Interim Reports, and Travel Award Reports, if applicable.
10.5 No extensions are possible for students undertaking a master's degree by research.
10.6 Periods of study already undertaken towards the degree prior to the commencement of the scholarship or undertaken during suspension of the scholarship are deducted from the maximum period of tenure unless the study was undertaken as part of a Commonwealth Government financially supported international postgraduate research scholarship or award.
10.7 Candidates enrolled in Professional Doctorate degree courses or combined master's and PhD degree courses which include a formal coursework component are only eligible for scholarship payments for years in which the research component of the course is at least two-thirds (66 per cent) of the full-time student load.
10.8 Where a scholarship is converted from a scholarship for a masterâ€™s degree by researchÂ to that for a doctoral degree, the maximum period of a scholarship is three years, or three and a half years if an extension is approved.
11.1 Scholarship holders are normally expected to enrol as internal students and live close enough to the University to enable frequent and systematic use of University facilities, including use of physical resources, formal research training and frequent contact with supervisors if required.
11.2 Scholarship applicants who intend to enrol as external students must apply for external enrolment at the time of their scholarship application.
11.3 If the research program requires study away from the University for extended periods of time, the recipient must apply for external enrolment (see clause 17.2).
12. Criteria for continuation
12.1 Continuation of scholarship paymentsÂ is subject to the recipientâ€”
(a) maintaining continuous enrolment at the University as a full-time student, unless otherwise recommended by the Scholarships Committee and approved by the BGRS; and
(b) submittingÂ the Research Proposal Confirmation of Candidature, and all milestone reports by the due date includingÂ Annual andÂ Interim Reports, and Travel Award Reports, if applicable.
13.Â Administering bodyÂ
13.1 The scholarship is administered by the GRSO.
14.1 A scholarship holder must enrol byÂ the date set by the UniversityÂ or the scholarship may be withdrawn and reallocated to another applicant.
14.2 Applications to transfer the scholarship and enrolment to another school within the University must be approved by the Scholarships Committee.
15. Conversion between master's and doctoralÂ scholarships
15.1 If the BGRS approves a transfer of candidature in accordance with the Doctor of Philosophy Rules Rule 22 and the Master's Degree by Research Rules for courses administered by the BGRS, it may permit the scholarship to be converted from a scholarship for doctoral studies to a scholarship for masterâ€™s studies or vice versa.
15.2 If the BGRS approves the conversion of a scholarship in accordance with 15.1 the maximum duration of the scholarship becomes that of the new research degree minus periods of study undertaken towards the related degree prior to conversion.
15.3 A scholarship holder who, prior to completing a master's degree, intends to enrol in a doctoral degree, may use the balance of the scholarship towards the doctoral degree.
15.4 There must be noÂ interval between completion of the masterâ€™s degree andÂ enrolment inÂ the doctoralÂ degree, or such an interval must be covered by the suspension of the scholarship.
15.5 A scholarship for a masterâ€™s degree normally expires on submission of a thesis for examination or at the end of two years (whichever is the earlier).
15.6 The scholarship holder must ensure that the progression to a doctoral degree, or suspension of the scholarship, is arranged before the master's studies are completed or the scholarship expires.
15.7 The maximum period of a scholarship for a student progressing from a master's degree to doctoral study is three years (or three and a half years if an extension is approved) from the date the student commenced the master's degree.
16. Transfer of award
16.1 An Eric and Shirley Barrington Scholarship cannot be taken up at another institution.
17. Changes to enrolment andÂ suspension status
17.1 Changes to enrolment status
17.1.1 Students must inform theÂ GRSO at least three weeks in advance if they intend to suspend or terminate their enrolment orÂ change their enrolment to part-time which affects their scholarship eligibility.
17.1.2 Failure to notify the GRSO promptly of suspension, termination or a change to enrolment to part-time which affects their scholarship eligibility may result in a scholarshipÂ overpayment to the scholarship holder.
17.1.3 Scholarship holders are required to repay all scholarship overpayments to the University.
17.2 External enrolment
17.2.1 Approval for external enrolment for scholarship holders must be granted by the GRSO.
17.2.2 Scholarship holders must obtain approval from the GRSO if they intend to change their enrolment from internal to external enrolment. See Variation in terms of candidature in the UWA Handbook.
17.3 Suspension of a scholarship
17.3.1 A student who wishes to suspend their candidature must apply in writing through their supervisor and head of school to the BGRSÂ for a period of suspension.
17.3.2 Applications for suspension of candidature are considered by the BGRS.
17.3.3 A student who is applying for a period of suspension of candidature must apply to suspend their scholarship for the same period.
17.3.4Â Subject to 17.3.10 a student may apply to suspend their scholarship even if they are not proposing to suspend their candidature.
17.3.5 Applications to suspend a scholarship are considered by the Scholarships Committee.
17.3.6 Unless it decides otherwise in recognition of exceptional circumstances, the Scholarships Committee will not approve suspension of a scholarship in the first six months of tenure of the scholarship or if it will result in an accumulated period of suspension that is of more than twelve monthsâ€™ duration.
17.3.7Â In exceptional circumstances a further period of suspension of not more than twelve months, subject to the approval of the BGRS, may be approved.
17.3.8 The Scholarships Committee will under no circumstances approve suspension of a scholarship for a period or accumulated periods exceeding two years.
17.3.9 If a student whose scholarship has been suspended does not either resume study at the end of the period ofÂ suspension or apply by the due date to extend the period of suspension, their scholarship will be terminated.
17.3.10 Periods of study undertaken by the student while their scholarship is suspended are deducted from the maximum period of tenure of a scholarship.
17.4.1 TheÂ BGRS terminates a scholarshipâ€”
(a) if the student ceases to meet the eligibility requirements outlined in the conditions;
(b) at the end of the period for which it was granted;
(c) upon completion of the course;
(d) when the thesis is submitted (a scholarship cannot then be reinstated should the thesis require revision and resubmission);
(e) when the student ceases to be enrolled full-time if approval has not been granted for the scholarship to be held on a part-time basis;
(f) if the student does not maintain satisfactory academic progress;
(g) if the course of study is not carried out with competence and diligence or in accordance with the scholarship offer;
(h) if, in the opinion of the BGRS, the student has committed misconduct as defined in Statute 17 including, but not limited to, the provision of false or misleading information;
(i) the scholarship recipient does not resume study at the conclusion of a period of suspension;
(j) if the student does not resume study at the end of the period of leave or formal arrangements (via the GRSO) have not been made to extend the period of leave;
(k) if the student accepts another equivalent award or scholarship to undertake their HDR that provides a benefit more than 75 per cent of the base Eric and Shirley Barrington Scholarship stipend rate and does not suspend their scholarship while receiving the concurrent award, scholarship or salary; or
(l) upon the resignation or withdrawal of the student from the course.
17.4.2 The University may terminate a scholarship or place the student on probation if, after due inquiry, the University forms the view that the student has not complied with the conditions set out in this document.
17.4.3 If a scholarship is terminated, it cannot be reactivated unless the termination occurred in error.
18.1 Any thesis, dissertation or other publication resulting from research undertaken by the recipient while in receipt ofÂ an Eric and Shirley Barrington Scholarship must acknowledge the support of the scholarship and carry the University by-line.
19. Intellectual property
19.1 Intellectual property is governed by the University Policy on: Intellectual Property.
Part 3â€”Leave entitlements and paid employment conditions
20.Â Leave entitlementsÂ
20.1 Approval of all paid and unpaid leave is conditional on scholarship holders having submitted the Research Proposal and any milestone reports such as Confirmation of Candidature, Annual and Interim Reports, and Travel Award Reports, which are due at the same time of the proposed leave.
21. Recreation leave
21.1 Students undertaking anÂ HDR are entitled to four weeks' paid recreation leave a year calculated on a pro-rata basis.
21.2 Recreation leave may be accumulated subject to 21.3.
21.3 No more than five weeks' recreation leave may be accumulated and leave must be taken during the tenure of the scholarship.
21.4 Approval to undertake periods of recreation leave must be obtained from the supervisor and head of school before leave is taken.
21.5 Applications for paid recreation leave will not normally be approved within the first six months of the commencement of the award or prior to the submission of the Research Proposal.
22. Sick leave
22.1 Scholarship holders are provided with up to two weeksâ€™ paid sick leave each year of their scholarship which may be accrued but cannot be taken after the scholarship has expired.
22.2 Paid sick leave is not in addition to the normal duration of the scholarship.
22.3 Scholarship holders may receive up to a total of 12 weeks' paid sick leave which is additional to the normal duration of the scholarship.
22.4 Paid sick leave referred to in 22.3 is only for medically substantiated periods of illness lasting longer than two weeks (ten University working days).
22.5 Periods of sick leave longer than 12 weeks must be accessed through the suspension provisions set out in 17.3.
23. Maternity leave
23.1 On completion ofÂ 12 months of a scholarship, a scholarship holder may access up toÂ 12 weeks' paid maternity leave in addition to the normal tenure of the scholarship.
23.2 A student is not permitted to take paid maternity leave in the first year of the scholarship; however unpaid maternity leave may be accessed through suspension provisions.
24.Â Parenting leave
24.1 Scholarship holders who are partners of women giving birth and who have completedÂ 12 months of their scholarship are entitled to a period of five days' paid parenting leave in addition to the normalÂ tenure of the scholarship.
24.2 Paid parenting leave cannot be taken in the first year of a scholarship; however unpaid parenting leave may be accessed through the suspension provisions set out in 17.3.
25. Paid overseas leave
25.1 The BGRS may grant approval for paid overseas leave for scholarship holders toâ€”
(a) take annual recreation leave;
(b) to attend conferences; and/or
(c) undertakeÂ fieldwork and conduct research towards their HDR outside Australia.
25.2 Applications for paid oversease leaveÂ for recreation or research will not normally be approved within the first six months of commencement of the scholarship or prior to the submission of the Research Proposal.
25.3 Approval of paid overseas leave is conditional on scholarship holders having submitted the Research Proposal, and having submitted any milestone reports such as Confirmation of Candidature, Annual and Interim Reports, and Travel Award Reports, which are due at the time of the proposed leave.
25.4 Approval to undertake fieldwork or conduct research outside Australia is only granted where it can be demonstrated that it is essential for the completion of the course.
25.5 The BGRS approves paid overseas leave to undertake fieldwork or conduct research only where the student has confirmed in writingÂ that the proposed destination has not been listed as an area to which the Department of Foreign Affairs and Trade have advised against all travel and there is adequate supervision at the overseas institution.
25.6 The scholarship holder must maintain contact with their supervisor and remain enrolled at the University.
25.7 Students should note that in the event of war or civil disturbance breaking out in a country to which a student has travelled for the purpose of research, the University's travel insurance policies may cease to apply.
25.8Â Failure to obtain approval for paid overseas leave may result in the award being suspended or terminated.
26. Research at other organisations (within Australia)
26.1 TheÂ BGRS may approve a scholarship holder conducting fieldwork or undertaking a substantial amount of research in Australia at organisations outside the higher education sector provided adequate support, supervision, training and research freedom for the student is available at the other organisation.
26.2 Applications to conduct such fieldwork or research referred to in 26.1 require the approval of theÂ Scholarships Committee and are only approved on the understanding that the student remains as an enrolled student of the University.
27.1 The University does not require a student to undertake employment.
27.2 A scholarship holder may undertake only a strictly limited amount of paid employment during the notional standard working hours of 9am to 5pm, Monday to Friday.
27.3 No more than eight hours' employment a week during notional standard working hours is permitted.
27.4Â The head of school is responsible for ensuring that excessive part-time employment is not undertaken to the detriment of the studentâ€™s studies.
27.5 Working hours must be noted on the scholarship holderâ€™s Graduate Research School Annual Progress Report.