PhD Completion Scholarships * [F51388]
An asterisk (*) indicates that this scholarship is
governed by conditions.
PhD Completion Scholarships1 are
designed, and supported by The University of Western Australia's
('the University') central research allocation funding, to
encourage timely PhD completions. This is a reimbursement scheme,
whereby payments for a living allowance are made in the first
instance from school/faculty accounts. The full amount paid
is reimbursed from central funds if the recipient submits their
thesis within the stipulated time. If the thesis is not
submitted by the due date, there is no reimbursement from central
scholarship funds. As funds are limited, PhD Completion
Scholarships are not to be viewed as a second extension of a
current scholarship. All other things being equal, priority is
given to nominated students who have not previously, or recently,
received scholarship support.
of PhD Completion Scholarships are required to submit a
Nomination of Thesis Examiners form and a copy of the thesis
abstract to the Graduate Research and Scholarships Office at
least three weeks prior to the intended thesis submission date.
The Nomination of Examiners form can be downloaded from the
Graduate School web site: http://www.postgraduate.uwa.edu.au/page/53900.
'GRSO' is the Graduate Research and Scholarships Office
'PhD' means a Doctor of Philosophy;
'recipient' means a person in receipt of a PhD Completion
'student' means a PhD student.
1. The scholarship is called a PhD Completion
2. The purpose of the scholarship is to encourage
timely PhD completions.
3. The value of the scholarship is equivalent to the
value of the University Postgraduate Award in the year of award
plus the value of the UWA Safety Net Top-Up Scholarships, if
4.(1) To be eligible to be nominated for a scholarship
a student must—
(a) be enrolled in a
PhD course on a full-time basis at the University, or in
exceptional circumstances, be granted approval by the University
for a part-time award; 2 and
(b) in the opinion of the
supervisor, have made substantial progress towards submission of
the PhD thesis for examination.
(2) To be eligible to hold
a scholarship a student must not undertake more than eight
hours employment per week during notional
standard working hours of 9am to 5pm, Monday to Friday.
awards may be offered to students who are able to demonstrate
that compelling social reasons, such as a medical conditions or
major family commitments, preclude full-time study. The desire to
undertake part-time employment will not be accepted as a
compelling social reason. Part-time awards are taxable. A student
who holds a scholarship on a part-time basis is subject to the
same employment restrictions as a full-time scholarship holder.
It is the responsibility of awardees to check the implications
for tax of accepting a scholarship (see http://www.ato.gov.au/).
Body Responsible for Selection
5. The selection committee is a sub-committee of the
Scholarships Committee, nominated by the Chair of the
Selection Criteria and Process
6. The scholarship is awarded to the applicant who, in
the opinion of the selection committee, best
(a) thesis progress to
date, including the likelihood of completion by
the nominated expiry date of the scholarship;
(b) the strength of
recommendation from the relevant school and that the PhD
Completion Scholarship will clearly result in an earlier thesis
submission date than otherwise anticipated;
(c) details of a signed
completion plan; and
(d) the student's
publications record or other evidence of relevant research
Method of Payment
7.(1) The scholarships are paid in fortnightly
instalments through the University's Human Resources payroll
(2) It is the responsibility of
the scholarship recipients to check the implications for income
tax liability of accepting a scholarship.3
Duration of Award
8.(1) Subject to the recipient meeting the conditions of
(a) the scholarship is
tenable for the period specified in the letter of offer, up
to a maximum of twenty weeks;
(b) no extensions are
possible beyond the end date specified in the letter of
(c) payment ceases upon
submission of the thesis, or at the expiry date of the
scholarship as specified in the letter of offer, whichever occurs
9. The scholarship may be held concurrently with an
ad-hoc top-up scholarship that is of a value equal to or less
than 75 per cent of the value of a University Postgraduate
10.(1) Applications are called for four times during each calendar year.
(2) Students and schools must complete and submit the online PhD Completion Scholarship application form by the advertised closing date on the Scholarships website, http://www.scholarships.uwa.edu.au/.
(3) The online application procedure is a four-stage process which must be completed in the following order:
(a) the student creates and submits an application for assessment by their nominating supervisor;
(b) the supervisor completes and submits a statement of recommendation;
(c) the graduate research coordinator or head of school completes and submits the schoolâ€™s statement of recommendation; and
(d) if the application is recommended by the school, the school manager or authorised financial officer confirms the account details and submits the schoolâ€™s approval for the application to be ranked by the Scholarships Committee.
(4) Applications must include the following:
(a) a summary of the PhD thesis progress at the time of application, including a list of all chapters with the following details:
(i) percentage of completed data collection;
(ii) percentage of completed analysis and conceptualisation;
(iii) percentage of completed first draft; and
(iv) anticipated completion date for each chapter with comments by the student and supervisor;
(b) a detailed completion plan, including a checklist of tasks to be completed prior to the commencement of the scholarship, and a timeline of the work to be undertaken by the student and supervisors to achieve a submission within the specified period of the scholarship;
(c) a list of the student's
publications and conference presentations (if applicable) or
other evidence of research output;
(d) a statement by the supervisor and the head of school/graduate research coordinator explaining how the scholarship will enable the timely completion of the thesis, and shorten the otherwise anticipated completion time;
(e) the proposed start and
end dates of the scholarship;
(f) school/faculty funding
details including valid Business Unit and Project Grant
(g) confirmation of payment of International Tuition Fees and Overseas Student Health Cover for the duration of the scholarship (for international applicants).
11. The scholarship is administered by the GRSO.
Suspension of Scholarship
12.(1) Recipients may apply to suspend the scholarship
for up to four weeks if a period of approved leave has been
granted due to exceptional circumstances, such as major illness,
death in the family or other extenuating factors which are beyond
the control of the student and the school/supervisor.
(2) Applications to suspend
the scholarship are considered only if written support is
received from the supervisor(s) and Graduate Research Coordinator
detailing the exceptional circumstances surrounding the request
(3) PhD Completion
Scholarships do not contain any leave provisions, and suspensions
will not be granted to enable the awardee to accept paid
employment or to take recreational leave.
(4) Failure of the
recipient to resume study and take up the scholarship again
within the specified time may result in the scholarship being
13.(1) The recipients is required to submit a progress
report to the Chair of the Scholarships Committee with details of
milestones reached, and the remaining steps to completion of the
(a) eight weeks after
commencement of the scholarship where the tenure of the
scholarship is between 15 and 20 weeks; or
(b) six weeks after
commencement of the scholarship where the tenure of the
scholarship is between 10 and 14 weeks.
(2) Continuation of
scholarship payments is subject to submission of a satisfactory
progress report and confirmation by the supervisor(s) and head of
school that the recipient is on track to submit the thesis by the
14. If an award is made to an international student the relevant school must confirm that arrangements have been made to cover the international tuition fees for the duration of the scholarship.
15.(1) All stipend payments are initially from the
(2) If submission of the
thesis occurs on or before the specified deadline, all stipend
costs are reimbursed from the central University scholarships
(3) If the thesis is not
submitted by the due date there is no reimbursement of stipend
16. Any thesis, dissertation or other publications
resulting from research undertaken by the recipient while in
receipt of a PhD Completion Scholarship must acknowledge the
support of the scholarship and carry the University by-line.
17. Intellectual property is governed by the
University's Intellectual Property policy available on the
University's website at http://www.universitypolicies.uwa.edu.au/page/117132.