PhD Completion Scholarships * [F7890]
An asterisk (*) indicates that this scholarship is governed by conditions.
PhD Completion Scholarships1 are designed, and supported by The University of Western Australia's ('the University') central research allocation funding, to encourage timely PhD completions. This is a reimbursement scheme, whereby payments for a living allowance are made in the first instance from school/faculty accounts.Â The full amount paid is reimbursed from central funds if the recipient submits their thesis within the stipulated time.Â If the thesis is not submitted by the due date, there is no reimbursement from central scholarship funds.Â As funds are limited, PhD Completion Scholarships are not to be viewed as a second extension of a current scholarship. All other things being equal, priority is given to nominated students who have not previously, or recently, received scholarship support.
1 Recipients of PhD Completion Scholarships are required to submit a Nomination of Thesis Examiners form and a copy of the thesis abstract to the Graduate Research and Scholarships Office at least three weeks prior to the intended thesis submission date. The Nomination of Examiners form can be downloaded from the Graduate School web site: http://www.postgraduate.uwa.edu.au/page/53900.
In these conditionsâ€”
'GRSO' is the Graduate Research and Scholarships Office
'PhD' means a Doctor of Philosophy;
'recipient' means a person in receipt of a PhD Completion Scholarship;
'student' means a PhD student.
1. The scholarship is called a PhD Completion Scholarship.
2. The purpose of the scholarship isÂ to encourage timely PhD completions.
3. The value of the scholarship is equivalent to the value of the University Postgraduate Award in the year of award plus the value of the UWA Safety Net Top-Up Scholarships, if applicable.
4.(1) To be eligible to be nominated for a scholarship aÂ student mustâ€”
(a) be enrolled inÂ a PhD course on a full-time basis at the University, or in exceptional circumstances, be granted approval by the University for a part-time award; 2 and
(b) in the opinion of the supervisor, have made substantial progress towards submission of the PhD thesis for examination.
(2) To be eligible to hold a scholarship aÂ student must not undertake more than eight hours employment per week duringÂ notional standardÂ working hours of 9am to 5pm, Monday to Friday.
2 Part-time awards may be offered to students who are able to demonstrate that compelling social reasons, such as a medical conditions or major family commitments, preclude full-time study. The desire to undertake part-time employment will not be accepted as a compelling social reason. Part-time awards are taxable. A student who holds a scholarship on a part-time basis is subject to the same employment restrictions as a full-time scholarship holder. It is the responsibility of awardees to check the implications for tax of accepting a scholarship (see http://www.ato.gov.au/).
Body Responsible for Selection
5. The selection committee is a sub-committee of the Scholarships Committee, nominated by the Chair of the Scholarships Committee.
Selection Criteria and Process
6. The scholarship is awarded to the applicant who, in the opinion of the selection committee, best demonstratesâ€”
(a) thesis progress to date, including the likelihood of completion by theÂ nominated expiry date of the scholarship;
(b) the strength of recommendation from the relevant school and that the PhD Completion Scholarship will clearly result in an earlier thesis submission date than otherwise anticipated;
(c) details of a signed completion plan; and
(d) the student's publications record or other evidence of relevant research output.
Method of Payment
7.(1) The scholarships are paid in fortnightly instalments through the University's Human Resources payroll system.
(2) It is the responsibility of the scholarship recipients to check the implications for income tax liability of accepting a scholarship.3
Duration of Award
8.(1) Subject to the recipient meeting the conditions of the scholarship,â€”
(a) the scholarship is tenable for the period specified in the letter of offer,Â up to a maximum of twenty weeks;Â
(b) no extensions are possible beyond the end date specified in the letter of offer;
(c) payment ceases upon submission of the thesis, or at the expiry date of the scholarship as specified in the letter of offer, whichever occurs first.
9. The scholarship may be held concurrently with an ad-hoc top-up scholarship that is of a value equal to or less than 75 per cent of the value of a University Postgraduate Award.
10.(1)Â Nominations from schools are called for four times duringÂ each calendar year.
(2)Schools must complete and submit the PhD Completion Scholarship nomination form by the advertised closing date on the Scholarships website http://www.scholarships.uwa.edu.au/.
(3) On advice from supervisors, heads of school make nominations to the Chair of the Scholarships Committee, using the nomination form.
(4) Nominations or applications are not accepted directly from students.
(5) Nominations must include the following:
(a) a detailed summary of the PhD project completion status at the time of application;
(b) a checklist of tasks to be completed prior to the commencement of the scholarship;
(c) a completion plan, detailing the work to be undertaken by the student and supervisors to achieve a submission within the specified period of the scholarship, and signed by the student and the supervisors;
(d) a copy of the latest Annual Progress Report;
(e) a list of the student's publications and conference presentations (if applicable) or other evidence of research output;
(f) a statement by the supervisor and head of school/graduate research coordinator explaining how the scholarship will enable the timely completion of the thesis, and shorten the otherwise anticipated completion time;
(g) the proposed start and end dates of the scholarship;
(h) school/faculty funding details including valid Business Unit and Project Grant numbers;Â and
(i) confirmation of payment of International Tuition Fees and Oversees Student Health Cover for the duration of theÂ scholarship.
11. The scholarship is administered by the GRSO.
Suspension of Scholarship
12.(1) Recipients may apply to suspend the scholarship for up to four weeks if a period of approved leave has been granted due to exceptional circumstances, such as major illness, death in the family or other extenuating factors which are beyond the control of the student and the school/supervisor.
(2) Applications to suspend the scholarship are considered only if written support is received from the supervisor(s) and Graduate Research Coordinator detailing the exceptional circumstances surrounding the request for suspension.
(3) PhD Completion Scholarships do not contain any leave provisions, and suspensions will not be granted to enable the awardee to accept paid employment or to take recreational leave.
(4) Failure of the recipient to resume study and take up the scholarship again within the specified time may result in the scholarship being terminated.
13.(1) The recipients is required to submit a progress report to the Chair of the Scholarships Committee with details of milestones reached, and the remaining steps to completion of the thesisâ€”
(a) eight weeks after commencement of the scholarship where the tenure of the scholarship is between 15 and 20 weeks; or
(b) six weeks after commencement of the scholarship where the tenure of the scholarship is between 10 and 14 weeks.
(2) Continuation of scholarship payments is subject to submission of a satisfactory progress report and confirmation by the supervisor(s) and head of school that the recipient is on track to submit the thesis by the specified deadline.
14. If an award is made to an international student there is no waiver of fees and the relevant school must ensure that arrangements have been made with the International Centre regarding payment of the full-fee cost of the course for the duration of the scholarship.
15.(1) All stipend payments are initially from the school/faculty account.
(2) If submission of the thesis occurs on or before the specified deadline, all stipend costs are reimbursed from the central University scholarships fund.
(3) If the thesis is not submitted by the due date there is no reimbursement of stipend costs.
16. Any thesis, dissertation or other publications resulting from research undertaken by the recipient while in receipt of a PhD Completion Scholarship must acknowledge the support of the scholarship and carry the University by-line.
17. Intellectual property is governed by the University's Intellectual Property policy available on the University's website at http://www.universitypolicies.uwa.edu.au/page/117132.