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 Scholarships, Prizes, Endowments
 
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   PhD Completion Scholarships * [F7890]

PhD Completion Scholarships * [F51388]

An asterisk (*) indicates that this scholarship is governed by conditions.

PhD Completion Scholarships1 are designed, and supported by The University of Western Australia's ('the University') central research allocation funding, to encourage timely PhD completions. This is a reimbursement scheme, whereby payments for a living allowance are made in the first instance from school/faculty accounts. The full amount paid is reimbursed from central funds if the recipient submits their thesis within the stipulated time. If the thesis is not submitted by the due date, there is no reimbursement from central scholarship funds. As funds are limited, PhD Completion Scholarships are not to be viewed as a second extension of a current scholarship. All other things being equal, priority is given to nominated students who have not previously, or recently, received scholarship support.

1 Recipients of PhD Completion Scholarships are required to submit a Nomination of Thesis Examiners form and a copy of the thesis abstract to the Graduate Research and Scholarships Office at least three weeks prior to the intended thesis submission date. The Nomination of Examiners form can be downloaded from the Graduate School web site: http://www.postgraduate.uwa.edu.au/page/53900.

Definitions

In these conditions—

'GRSO' is the Graduate Research and Scholarships Office

'PhD' means a Doctor of Philosophy;

'recipient' means a person in receipt of a PhD Completion Scholarship;

'student' means a PhD student.

Title
1.
The scholarship is called a PhD Completion Scholarship.

Purpose
2.
The purpose of the scholarship is to encourage timely PhD completions.

Value
3.
The value of the scholarship is equivalent to the value of the University Postgraduate Award in the year of award plus the value of the UWA Safety Net Top-Up Scholarships, if applicable.

Eligibility Requirements
4.(1)
To be eligible to be nominated for a scholarship a student must—

(a) be enrolled in a PhD course on a full-time basis at the University, or in exceptional circumstances, be granted approval by the University for a part-time award; 2 and

(b) in the opinion of the supervisor, have made substantial progress towards submission of the PhD thesis for examination.

(2) To be eligible to hold a scholarship a student must not undertake more than eight hours employment per week during notional standard working hours of 9am to 5pm, Monday to Friday.

2 Part-time awards may be offered to students who are able to demonstrate that compelling social reasons, such as a medical conditions or major family commitments, preclude full-time study. The desire to undertake part-time employment will not be accepted as a compelling social reason. Part-time awards are taxable. A student who holds a scholarship on a part-time basis is subject to the same employment restrictions as a full-time scholarship holder. It is the responsibility of awardees to check the implications for tax of accepting a scholarship (see http://www.ato.gov.au/).

Body Responsible for Selection
5.
The selection committee is a sub-committee of the Scholarships Committee, nominated by the Chair of the Scholarships Committee.

Selection Criteria and Process
6.
The scholarship is awarded to the applicant who, in the opinion of the selection committee, best demonstrates—

(a) thesis progress to date, including the likelihood of completion by the nominated expiry date of the scholarship;

(b) the strength of recommendation from the relevant school and that the PhD Completion Scholarship will clearly result in an earlier thesis submission date than otherwise anticipated;

(c) details of a signed completion plan; and

(d) the student's publications record or other evidence of relevant research output.

Method of Payment
7.(1)
The scholarships are paid in fortnightly instalments through the University's Human Resources payroll system.

(2) It is the responsibility of the scholarship recipients to check the implications for income tax liability of accepting a scholarship.3

3 http://www.ato.gov.au/

Duration of Award
8.(1)
Subject to the recipient meeting the conditions of the scholarship,—

(a) the scholarship is tenable for the period specified in the letter of offer, up to a maximum of twenty weeks; 

(b) no extensions are possible beyond the end date specified in the letter of offer;

(c) payment ceases upon submission of the thesis, or at the expiry date of the scholarship as specified in the letter of offer, whichever occurs first.

Concurrent Awards
9.
The scholarship may be held concurrently with an ad-hoc top-up scholarship that is of a value equal to or less than 75 per cent of the value of a University Postgraduate Award.

Application Procedure
10.(1)
Applications are called for four times during each calendar year.

(2) Students and schools must complete and submit the online PhD Completion Scholarship application form by the advertised closing date on the Scholarships website, http://www.scholarships.uwa.edu.au/.

(3) The online application procedure is a four-stage process which must be completed in the following order:

(a) the student creates and submits an application for assessment by their nominating supervisor;

(b) the supervisor completes and submits a statement of recommendation;

(c) the graduate research coordinator or head of school completes and submits the school’s statement of recommendation; and

(d) if the application is recommended by the school, the school manager or authorised financial officer confirms the account details and submits the school’s approval for the application to be ranked by the Scholarships Committee.

(4) Applications must include the following:

(a) a summary of the PhD thesis progress at the time of application, including a list of all chapters with the following details:

(i) percentage of completed data collection;

(ii) percentage of completed analysis and conceptualisation;

(iii) percentage of completed first draft; and

(iv) anticipated completion date for each chapter with comments by the student and supervisor;

(b) a detailed completion plan, including a checklist of tasks to be completed prior to the commencement of the scholarship, and a timeline of the work to be undertaken by the student and supervisors to achieve a submission within the specified period of the scholarship;

(c) a list of the student's publications and conference presentations (if applicable) or other evidence of research output;

(d) a statement by the supervisor and the head of school/graduate research coordinator explaining how the scholarship will enable the timely completion of the thesis, and shorten the otherwise anticipated completion time;

(e) the proposed start and end dates of the scholarship;

(f) school/faculty funding details including valid Business Unit and Project Grant numbers; and

(g) confirmation of payment of International Tuition Fees and Overseas Student Health Cover for the duration of the scholarship (for international applicants).

Administering Body
11.
The scholarship is administered by the GRSO.

Suspension of Scholarship
12.(1)
Recipients may apply to suspend the scholarship for up to four weeks if a period of approved leave has been granted due to exceptional circumstances, such as major illness, death in the family or other extenuating factors which are beyond the control of the student and the school/supervisor.

(2) Applications to suspend the scholarship are considered only if written support is received from the supervisor(s) and Graduate Research Coordinator detailing the exceptional circumstances surrounding the request for suspension.

(3) PhD Completion Scholarships do not contain any leave provisions, and suspensions will not be granted to enable the awardee to accept paid employment or to take recreational leave.

(4) Failure of the recipient to resume study and take up the scholarship again within the specified time may result in the scholarship being terminated.

Progress Report
13.(1)
The recipients is required to submit a progress report to the Chair of the Scholarships Committee with details of milestones reached, and the remaining steps to completion of the thesis—

(a) eight weeks after commencement of the scholarship where the tenure of the scholarship is between 15 and 20 weeks; or

(b) six weeks after commencement of the scholarship where the tenure of the scholarship is between 10 and 14 weeks.

(2) Continuation of scholarship payments is subject to submission of a satisfactory progress report and confirmation by the supervisor(s) and head of school that the recipient is on track to submit the thesis by the specified deadline.

International Students
14.
If an award is made to an international student the relevant school must confirm that arrangements have been made to cover the international tuition fees for the duration of the scholarship.

Financial Arrangements
15.(1)
All stipend payments are initially from the school/faculty account.

(2) If submission of the thesis occurs on or before the specified deadline, all stipend costs are reimbursed from the central University scholarships fund.

(3) If the thesis is not submitted by the due date there is no reimbursement of stipend costs.

Publications
16.
Any thesis, dissertation or other publications resulting from research undertaken by the recipient while in receipt of a PhD Completion Scholarship must acknowledge the support of the scholarship and carry the University by-line.

Intellectual Property
17. Intellectual property is governed by the University's Intellectual Property policy available on the University's website at http://www.universitypolicies.uwa.edu.au/page/117132.

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