Australian Postgraduate Awards and University Postgraduate Awards [F51204]Â
Australian Postgraduate Awards (APA) and University Postgraduate Awards (UPA) are scholarships available to assist domestic and international students to enrol for a higher degree by research (HDR) at The University of Western Australia ('the University'). The conditions set out below are determined by theÂ Australian GovernmentÂ and the University and are subject to change from time to time.
Definitions and acronyms
For the purpose of these conditionsâ€”
the University is The University of Western Australia;
domestic applicant or domestic student is an Australian or New Zealand citizen or an Australian Permanent Resident;
international student is an overseas student who is an International Postgraduate Research Scholarship (IPRS) or Scholarship for International Research Fees (SIRF) holder commencing from 1 January in the year of commencement of the scholarship;
internal student is a person undertaking study towards a higher degree by research who, except for approved periods, will conduct research and study towards the higher degree on a campus of the University for most or all of their period of candidature;
external student is a person undertaking research towards a higher degree by research who, as a result of their location, cannot conduct research and study towards the higher degree on a campus of the University for most or all of their candidature;
head of school means a person appointed or acting in that capacity or the graduate research coordinator of the school. Graduate research coordinatorsÂ are designated academics who have been approved by the head of school and the Board of the Graduate Research School to act on behalf of the head of school on matters pertaining to higher degrees by research;
HDR is a higher degree by research, which is a doctorate or masterâ€™s course for which at least two-thirds of the student load for the course is required as research work;
APA is an Australian Postgraduate Award;
APA(I) is an Australian Postgraduate Award (Industry);
BGRS is the Board of the Graduate Research School, and may include officers, committees or other bodies to whom stated powers have been delegated;
IPRS is an International Postgraduate Research Scholarship;
GRSO is the Graduate Research and Scholarships Office;
SIRF is a Scholarship for International Research Fees funded by the University;
RTS is the Research Training Scheme administered by the Australian Government and provides Commonwealth-funded higher degree by research candidates with exemption from the requirement to pay student contributions and tuition fees for the duration of the accredited higher degree by research;
UPA is a University Postgraduate Award.
Part 1â€”Tuition fees, stipend and allowances
1. Domestic applicantsâ€”RTS
1.1 Domestic scholarship holders commencing an HDR are normally granted exemption from tuition fees for the research component of the masterâ€™s by research, PhD or professional doctorate course for the tenure of their scholarship.
1.2 Students enrolled in combined postgraduate courses that include a masterâ€™s by coursework may be required to pay postgraduate tuition fees for the masterâ€™s by coursework component of the course.
1.3 A student may not hold more than one RTS place at any one time regardless of whether a student studies on a full-time or part-time basis.
2. International applicantsâ€”SIRF and IPRS
2.1 International applicants may apply for either a SIRF or an IPRS which covers tuition fees and health insurance.
2.2 Recipients of a SIRF or IPRS must ensure that they read and understand SIRF and IPRS conditions.
3. Concurrent scholarships
3.1 The scholarship may be held concurrently with another external or University award provided that the conditions of the concurrent award so permit.
3.2 The scholarship holder must not be receiving an equivalent award, scholarship (excluding an IPRS) or salary providing a benefit greater than 75 per cent of the APA stipend rate1 to undertake the HDR. Income from sources unrelated to the course of study is not to be taken into account.
1 The maximum supplementationÂ for 2014 is $19,044 per annum.
4. Stipend and allowances
4.1 Full-time scholarships
4.1.1 A full-time APA or UPA carries a stipend of $25,392 per annum in 2014 for full-time study which is indexed annually in accordance with the Higher Education Support Act 2003 (HESA).
4.1.2 Payments are made in fortnightly instalments.
4.1.3 It is the responsibility of scholarship recipients to check the implications for income tax liability of accepting a scholarship.2
4.2 Part-time scholarships
4.2.1 A part-time APA or UPA carries a stipend of $12,696 per annum for part-time study in 2014 which is indexed annually in accordance with the Higher Education Support Act 2003 (HESA).
4.2.2 Payments are made in fortnightly instalments.
4.2.3 A part-time scholarship is taxable.
4.2.4 A part-time scholarship may be offered to a student who isâ€”
(a) a domestic student; and
(b) able to demonstrate that compelling social reasons, such as a medical condition or primary care responsibilities, prevent full-time enrolment.
4.2.5 An applicant is not granted permission to hold a scholarship on a part-time basis because they wish to undertake paid employment on a full-time or substantial part-time basis.
4.2.6 A student who holds a scholarship on a part-time basis is subject to the same employment restrictions as a full-time scholarship holder (see clause 28).
4.2.7 A student holding a part-time scholarship must be enrolled at the University as a part-time student.
4.2.8 A holder of a part-time scholarship may convert to full-time at any stage or may be required by the University to convert to full-time if compelling social reasons no longer apply.
4.3 Relocation allowance
4.3.1 Relocation allowance is applicable where the student must relocate to Perth to take up the scholarship or an approved transfer. Proof of the student's previous address in Australia must be provided.
4.3.2 A scholarship recipient is entitled toâ€”
(a)(i) an economy class or student airfare for themselves, a spouse and dependants for travel to Perth up to a maximum of $530 per person, which includes airfares to Perth from within Australia, on production of receipts; or
(ii) a maximum allowance of $530 for travel by car for which an itemised fuel receipt is submitted;3 and
(b) removal expenses of up to $600 per adult and $250 per child to a maximum of $1700, on production of receipts.
3 A scholarship recipient cannot claim for accommodation or cost of meals if they choose to travel by car.
4.3.3 Relocation allowance claims must normally be submitted within six months of the commencement of the award.
4.3.4 There is no provision for reimbursement of costs for international scholarship holders or their dependants to return to their place of origin.
4.4 Thesis allowance
4.4.1 A scholarship holder is entitled to a total thesis allowance of $420 for a masterâ€™s thesis or $840 for a PhD thesis.
4.4.2 The thesis allowance is a contribution towards the cost of production of up to six copies of a thesis and does not include costs such as editing or the purchase of computer equipment.
4.4.3 A thesis allowance may be claimed after submission of a thesis on the production of receipts.
4.4.4 Part of the thesis allowance may be used to claim costs associated with the re-submission of a thesis or the lodgement of bound copies.
4.4.5 Claims for thesis allowance must be made within two years of the termination of the award.
4.5 Other stipend matters
4.5.1 Scholarships do not cover the cost of student union or amenities fees, costs associated with tuition fees, health insurance, overseas fieldwork, bridging English language courses or travel expenses associated with the relocation of the student to take up the award, except as set out in 4.3.
Part 2â€”Scholarship conditions
5.1 The purpose of the scholarship is to enable eligible students to pursue an HDR at the University.
6. Value and number of scholarships available
6.1 The value of the scholarship is as set out in Part 1.
6.2 The number of scholarships available each year is determined by the Scholarships Committee.
7. Eligibility requirements
7.1 To be eligible to apply for a scholarship an applicant mustâ€”
(a) be a domestic student or an international student;
(b) be eligible to enrol or be enrolled as a full-time student or, in exceptional circumstances (see 4.2.4) and with the approval of the University, as a part-time student, in an HDR at the University by the date of commencement of the scholarship;
(c) be intending to enrol or be enrolled as an internal student based on a campus of the University for most or all of their period of candidature and scholarship tenure unless approval is granted for external enrolment (see 12 and 18.2);
(d) for an APA, have a bachelorâ€™s degree with first class honours (H1) or equivalent;
(e) for a UPA, have a bachelorâ€™s degree of at least 2A honours standard or equivalent;
(f) not have completed a degree either at the same level as, or at a higher level than, the degree for which candidature is sought;
(g) have been accepted into the proposed HDR by the BGRS;
(h) for APA Awardees only, not have held an Australian Postgraduate Award, Australian Postgraduate Award (Industry) or an Australian Government-funded Postgraduate Research Award (excluding an IPRS) previously unless it was terminated within six months of the commencement of benefits;
8. Selection criteria
8.1 The scholarship is awarded by the Scholarships Committee to an eligible applicant on the basis ofâ€”
(a) academic achievement as evidenced by their academic record; and
(b) research potential based on academic referee reports, relevant research experience, and publications, if applicable.
9. Application procedure
9.1 Domestic applicants must complete and submit the online application for the Australian and University Postgraduate Awards as advertised on the GRSO website at http://www.scholarships.uwa.edu.au/search by the advertised closing date.
9.2 International applicants must complete and submit the online application for the IPRS and SIRF scholarships as advertised on the GRSO website at http://www.scholarships.uwa.edu.au/search by the advertised closing date.
10. Awarding body
10.1 The scholarship is awarded by the Scholarships Committee.
11. Duration of award
11.1 The tenure of a full-time scholarship isâ€”
(a) up to two years for a masterâ€™s degree by research; or
(b) up to three years for a doctoral degree.
11.2 The tenure of a part-time scholarship isâ€”
(a) up to four years for a masterâ€™s degree by research; or
(b) up to six years for a doctoral degree.
11.3 Doctoral students may apply for an extension of tenure of up to six monthsâ€™ duration subject to satisfactory progress, provided the grounds for extension are related to their research and are beyond the control of the student.
11.4 Extension of tenure is conditional upon the submission of the Research Proposal and Confirmation of Candidature, and all outstanding milestone reports including Annual and Interim Reports, and Travel Award Reports, if applicable.
11.5 No extensions are possible for students undertaking a masterâ€™s degree by research.
11.6 Periods of study already undertaken towards the degree prior to the commencement of the scholarship or undertaken during suspension of the scholarship are deducted from the maximum period of tenure, unless the study was undertaken as part of a Commonwealth Government financially supportedÂ IPRS or award.
11.7 Candidates enrolled in Professional Doctorate degree courses or combined masterâ€™s and PhD degree courses which include a formal coursework component are only eligible for scholarship payments for years in which the research component of the course is at least two-thirds (66 per cent) of the full time student load.
11.8 Where a scholarship is converted from a scholarship for a masterâ€™s degree by research to that for a doctoral degree, the maximum period of a scholarship is three years, or three-and-a-half years if an extension is approved.
12.1 Scholarship holders are normally expected to enrol as internal students and live close enough to the University to enable frequent and systematic use of University facilities, including use of physical resources, formal research training and frequent contact with supervisors if required.
12.2 Scholarship applicants who intend to enrol as external students must apply for external enrolment at the time of their scholarship application.
12.3 If the research program requires study away from the University for extended periods of time, the recipient must apply for external enrolment (see clause 18.2).
13. Criteria for continuation
13.1 Continuation of scholarship payments is subject to the recipientâ€”
(a) maintaining continuous enrolment at the University as a full-time student, unless otherwise recommended by the Scholarships Committee and approved by the BGRS; and
(b) submitting the Research Proposal and Confirmation of Candidature, and all milestone reports by the due date including Annual and Interim Reports, and Travel Award Reports, if applicable.
14. Administering body
14.1 The scholarship is administered by the GRSO.
15.1 A scholarship holder must enrol by the date set by the University or the scholarship may be withdrawn and reallocated to another applicant.
15.2 Applications to transfer the scholarship and enrolment to another school within the University must be approved by the Scholarships Committee.
16. Conversion between masterâ€™s and doctoral scholarships
16.1 If the BGRS approves a transfer of candidature in accordance with the Doctor of Philosophy Rules, rule 22 and the Master's Degree by Research Rules for courses administered by the Board of the Graduate Research School it may permit the scholarship to be converted from a scholarship for doctoral studies to a scholarship for masterâ€™s studies or vice versa.
16.2 If the BGRS approves the conversion of a scholarship in accordance with 16.1 the maximum duration of the scholarship becomes that of the new research degree minus periods of study undertaken towards the related degree prior to conversion.
16.3 A scholarship holder who, prior to completing a masterâ€™s degree, intends to enrol in a doctoral degree, may use the balance of the scholarship towards the doctoral degree.
16.4 There must be no interval between completion of the masterâ€™s degree and enrolment in the doctoral degree, or such an interval must be covered by the suspension of the scholarship.
16.5 A scholarship for a masterâ€™s degree normally expires on submission of a thesis for examination or at the end of two years (whichever is the earlier).
16.6 The scholarship holder must ensure that the progression to a doctoral degree, or suspension of the scholarship, is arranged before the masterâ€™s studies are completed or the scholarship expires.
16.7 The maximum period of a scholarship for a student progressing from a masterâ€™s degree to doctoral study is three years (or three and a half years if an extension is approved) from the date the student commenced the masterâ€™s degree.
17. Transfer of award
17.1 A UPA cannot be taken up at another institution.
17.2 If unforeseen and exceptional circumstances arise (such as the supervisor leaving the University and no suitable replacement being available) an APA holder who has already completed at least six months of the program may request a transfer of an APA to another institution.
17.3 Transfer arrangements are agreed between institutions, subject to the award holder being offered a research degree place at the new institution and the agreement of the new institution to support the student within its allocated funding for the APA scheme.
17.4 If a student transfers earlier than six months into the degree without the approval of the University the award will be terminated and reallocated.
17.5 The University may refuse a transfer if it is believed the circumstances presented do not warrant a transfer.
17.6 The fact that an award has been transferred does not constitute sufficient grounds for a subsequent extension of the award.
18. Changes to enrolment and suspension status
18.1 Changes to enrolment status
18.1.1 Students must inform the GRSO at least three weeks in advance if they intend to suspend or terminate their enrolment or change their enrolment to part-time which affects their scholarship eligibility.
18.1.2 Failure to notify the GRSO promptly of suspension, termination or a change to enrolment to part-time which affects their scholarship eligibility may result in a scholarship overpayment to the scholarship holder.
18.1.3 Scholarship holders are required to repay all scholarship overpayments to the University.
18.2 External enrolment
18.2.1 Approval for external enrolment for scholarship holders must be granted by the GRSO.
18.2.2 Scholarship holders must obtain approval from the GRSO if they intend to change their enrolment from internal to external enrolment. SeeÂ Variation in terms of candidature in the UWA Handbook,Â http://handbooks.uwa.edu.au/postgraduate/StudentProcedures/HigherDegreeResearch#variation.
18.3 Suspension of a scholarship
18.3.1 A student who wishes to suspend their candidature must apply in writing through their supervisor and head of school to the BGRS for a period of suspension.
18.3.2 Applications for suspension of candidature are considered by the BGRS.
18.3.3 A student who is applying for a period of suspension of candidature must apply to suspend their scholarship for the same period.
18.3.4 Subject to 18.3.10, a student may apply to suspend their scholarship even if they are not proposing to suspend their candidature.
18.3.5 Applications to suspend a scholarship are considered by the Scholarships Committee.
18.3.6 Unless it decides otherwise in recognition of exceptional circumstances, the Scholarships Committee will not approve suspension of a scholarship in the first six months of tenure of the scholarship, or if it will result in an accumulated period of suspension that is of more than twelve monthsâ€™ duration.
18.3.7 In exceptional circumstances, a further period of suspension of not more than twelve months, subject to the approval of the BGRS, may be approved.
18.3.8 The Scholarships Committee will under no circumstances approve suspension of a scholarship for a period or accumulated periods exceeding two years.
18.3.9 If a student whose scholarship has been suspended does not either resume study at the end of the period of suspension or apply by the due date to extend the period of suspension, their scholarship will be terminated.
18.3.10 Periods of study undertaken by the student while their scholarship is suspended are deducted from the maximum period of tenure of a scholarship.
18.4.1 The BGRS terminates a scholarshipâ€”
(a) if the student ceases to meet the eligibility requirements outlined in the conditions;
(b) at the end of the period for which it was granted;
(c) upon completion of the course;
(d) when the thesis is submitted. (A scholarship cannot then be reinstated should the thesis require revision and resubmission.);
(e) when the student ceases to be enrolled full-time if approval has not been granted for the scholarship to be held on a part-time basis;
(f) if the student does not maintain satisfactory academic progress;
(g) if the course of study is not carried out with competence and diligence or in accordance with the scholarship offer;
(h) if in the opinion of the BGRS, the student has committed misconduct as defined in Statute 17 (http://calendar.publishing.uwa.edu.au/latest/partc/stat17) including, but not limited to, the provision of false or misleading information;
(i) the scholarship recipient does not resume study at the conclusion of a period of suspension;
(j) if the student does not resume study at the end of a period of leave or formal arrangements (via the GRSO) have not been made to extend the period of leave; or
(k) if the student accepts another equivalent award or scholarship to undertake their HDR that provides a benefit more than 75 per cent of the base APA or UPA stipend rate and does not suspend their scholarship while receiving the concurrent award, scholarship or salary; or
(l) upon the resignation or withdrawal of the student from the course.
18.4.2 The University may terminate a scholarship or place the student on probation if, after due inquiry, the University forms the view that the student has not complied with the conditions set out in this document.
18.4.3 If a scholarship is terminated, it cannot be reactivated unless the termination occurred in error.
19.1 Any thesis, dissertation or other publication, resulting from research undertaken by the recipient while in receipt of an APA or UPA must acknowledge the support of the scholarship and carry the University by-line.
20. Intellectual property
20.1 Intellectual property is governed by the University Policy on:Â Intellectual PropertyÂ available on the Universityâ€™s website at http://www.universitypolicies.uwa.edu.au/page/117132.
Part 3â€”Leave entitlements and paid employment conditions
21. Leave entitlements
21.1 Approval of all paid and unpaid leave is conditional on scholarship holders having submitted the Research Proposal and any milestone reports such as Confirmation of Candidature, Annual and Interim Reports, and Travel Award Reports, which are due at the same time of the proposed leave.
22. Recreation leave
22.1 Students undertaking an HDR are entitled to four weeks' paid recreation leave a year calculated on a pro-rata basis.
22.2 Recreation leave may be accumulated subject to 22.3.
22.3 No more than five weeks' recreation leave may be accumulated and leave must be taken during the tenure of the scholarship.
22.4 Approval to undertake periods of recreation leave must be obtained from the supervisor and head of school before leave is taken.
22.5 Applications for paid recreation leave will not normally be approved within the first six months of the commencement of the award or prior to the submission of the Research Proposal.
23. Sick leave
23.1 Scholarship holders are provided with up to two weeks' paid sick leave each year of their scholarship which may be accrued but cannot be taken after the scholarship has expired.
23.2 Paid sick leave is not in addition to the normal duration of the scholarship.
23.3 Scholarship holders may receive up to a total of 12 weeksâ€™ paid sick leave which is additional to the normal duration of the scholarship.
23.4 Paid sick leave referred to in 23.3 is only for medically substantiated periods of illness lasting longer than two weeks (10 University working days).
23.5 Periods of sick leave longer than 12 weeks must be accessed through the suspension provisions set out in 18.3.
24. Maternity leave
24.1 On completion of 12 months of a scholarship a scholarship holder may access up to 12 weeksâ€™ paid maternity leave in addition to the normal tenure of the scholarship.
24.2 A student is not permitted to take paid maternity leave in the first year of the scholarship; however unpaid maternity leave may be accessed through suspension provisions.
25. Parenting leave
25.1 Scholarship holders who are partners of women giving birth and who have completed 12 months of their scholarship are entitled to a period of five daysâ€™ paid parenting leave in addition to the normal tenure of the scholarship.
25.2 Paid parenting leave cannot be taken in the first year of a scholarship; however unpaid parenting leave may be accessed through the suspension provisions set out in 18.3.
26. Paid overseas leave
26.1 The BGRS may grant approval for paid overseas leave for scholarship holders toâ€”
(a) take annual recreation leave;
(b) to attend conferences; and/or
(c) undertake fieldwork and conduct research towards their HDR, outside Australia.
26.2 Applications for paid overseas leave for recreation or research will not normally be approved within the first six months of commencement of the scholarship or prior to the submission of the Research Proposal.
26.3 Approval of paid overseas leave is conditional on scholarship holders having submitted the Research Proposal, and having submitted any milestone reports such as Confirmation of Candidature, Annual and Interim Reports, and Travel Award Reports, which are due at the time of the proposed leave.
26.4 Approval to undertake fieldwork or conduct research outside Australia is only granted where it can be demonstrated that it is essential for the completion of the course.
26.5 The BGRS approves paid overseas leave to undertake fieldwork or conduct research only where the student has confirmed in writing that the proposed destination has not been listed as an area to which the Department of Foreign Affairs and Trade have advised against all travel and there is adequate supervision at the overseas institution.
26.6 The scholarship holder must maintain contact with their supervisor and remain enrolled at the University.
26.7 Students should note that in the event of war or civil disturbance breaking out in a country to which a student has travelled for the purpose of research, the Universityâ€™s travel insurance policies may cease to apply.
26.8 Failure to obtain approval for paid overseas leave may result in the award being suspended or terminated.
27. Research at other organisations (within Australia)
27.1 The BGRS may approve a scholarship holder conducting fieldwork or undertaking a substantial amount of research in Australia at organisations outside the higher education sector provided adequate support supervision, training and research freedom for the student is available at the other organisation.
27.2 Applications to conduct such fieldwork or research referred to in 27.1 require the approval of the Scholarships Committee and are only approved on the understanding that the student remains as an enrolled student of the University.
28.1 The University does not require a student to undertake employment.
28.2 A scholarship holder may undertake only a strictly limited amount of paid employment during the notional standard working hours of 9am to 5pm, Monday to Friday.
28.3 No more than eight hoursâ€™ employment a week during notional standard working hours is permitted.
28.4 The head of school is responsible for ensuring that excessive part-time employment is not undertaken to the detriment of the studentâ€™s studies.
28.5 Working hours must be noted on the scholarship holderâ€™s Graduate Research School Annual Progress Report.