Australian Postgraduate Awards and University Postgraduate
Australian Postgraduate Awards (APA) and University
Postgraduate Awards (UPA) are scholarships available to assist
domestic and international students to enrol for a higher degree
by research (HDR) at The University of Western Australia ('the
University'). The conditions set out below are determined by
the Australian Government and the University and are
subject to change from time to time.
Definitions and acronyms
For the purpose of these conditions—
the University is The University
of Western Australia;
domestic applicant or
domestic student is an Australian or New Zealand
citizen or an Australian Permanent Resident;
international student is an
overseas student who is an International Postgraduate Research
Scholarship (IPRS) or Scholarship for International Research Fees
(SIRF) holder commencing from 1 January in the year of
commencement of the scholarship;
internal student is a person
undertaking study towards a higher degree by research who, except
for approved periods, will conduct research and study towards the
higher degree on a campus of the University for most or all of
their period of candidature;
external student is a person
undertaking research towards a higher degree by research who, as
a result of their location, cannot conduct research and study
towards the higher degree on a campus of the University for most
or all of their candidature;
head of school means a person
appointed or acting in that capacity or the graduate research
coordinator of the school. Graduate research
coordinators are designated academics who have been approved
by the head of school and the Board of the Graduate Research
School to act on behalf of the head of school on matters
pertaining to higher degrees by research;
HDR is a higher degree by
research, which is a doctorate or master’s course for which
at least two-thirds of the student load for the course is
required as research work;
APA is an Australian
APA(I) is an Australian
Postgraduate Award (Industry);
BGRS is the Board of the
Graduate Research School, and may include officers, committees or
other bodies to whom stated powers have been delegated;
IPRS is an International
Postgraduate Research Scholarship;
GRSO is the Graduate Research
and Scholarships Office;
SIRF is a Scholarship for
International Research Fees funded by the University;
RTS is the Research Training
Scheme administered by the Australian Government and provides
Commonwealth-funded higher degree by research candidates with
exemption from the requirement to pay student contributions and
tuition fees for the duration of the accredited higher degree by
UPA is a University Postgraduate
Part 1—Tuition fees, stipend and
1.1 Domestic scholarship holders commencing an HDR are
normally granted exemption from tuition fees for the research
component of the master’s by research, PhD or professional
doctorate course for the tenure of their scholarship.
1.2 Students enrolled in
combined postgraduate courses that include a master’s by
coursework may be required to pay postgraduate tuition fees for
the master’s by coursework component of the course.
1.3 A student may not hold more
than one RTS place at any one time regardless of whether a
student studies on a full-time or part-time basis.
applicants—SIRF and IPRS
2.1 International applicants may apply for either a SIRF
or an IPRS which covers tuition fees and health insurance.
2.2 Recipients of a SIRF or IPRS
must ensure that they read and understand SIRF and IPRS
3. Concurrent scholarships
3.1 The scholarship may be held concurrently with
another external or University award provided that the conditions
of the concurrent award so permit.
3.2 The scholarship holder must
not be receiving an equivalent award, scholarship (excluding an
IPRS) or salary providing a benefit greater than 75 per cent of
the APA stipend rate1 to undertake the HDR. Income
from sources unrelated to the course of study is not to be taken
1 The maximum
supplementation for 2014 is $19,044 per annum.
4. Stipend and
4.1 Full-time scholarships
4.1.1 A full-time APA or UPA carries a stipend of
$25,392 per annum in 2014 for full-time study which is indexed
annually in accordance with the Higher Education Support Act
4.1.2 Payments are made in
4.1.3 It is the responsibility
of scholarship recipients to check the implications for income
tax liability of accepting a scholarship.2
4.2 Part-time scholarships
4.2.1 A part-time APA or UPA carries a stipend
of $12,696 per annum for part-time study in 2014 which is indexed
annually in accordance with the Higher Education Support Act
4.2.2 Payments are made in
4.2.3 A part-time scholarship is
4.2.4 A part-time scholarship
may be offered to a student who is—
(a) a domestic student;
(b) able to demonstrate
that compelling social reasons, such as a medical condition or
primary care responsibilities, prevent full-time enrolment.
4.2.5 An applicant is not
granted permission to hold a scholarship on a part-time basis
because they wish to undertake paid employment on a full-time or
substantial part-time basis.
4.2.6 A student who holds a
scholarship on a part-time basis is subject to the same
employment restrictions as a full-time scholarship holder (see
4.2.7 A student holding a
part-time scholarship must be enrolled at the University as a
4.2.8 A holder of a part-time
scholarship may convert to full-time at any stage or may be
required by the University to convert to full-time if compelling
social reasons no longer apply.
4.3 Relocation allowance
4.3.1 Relocation allowance is applicable where the
student must relocate to Perth from within Australia to take up the scholarship or an
approved transfer. Proof of the student's previous address in
Australia must be provided.
4.3.2 A scholarship recipient is
an economy class or student airfare for themselves, a spouse and
dependants for travel to Perth up to a maximum of $530 per
person, which includes airfares to Perth from within Australia,
on production of receipts; or
(ii) a maximum
allowance of $530 for travel by car for which an itemised fuel
receipt is submitted;3 and
(b) removal expenses of
up to $600 per adult and $250 per child to a maximum of $1700, on
production of receipts.
3 A scholarship
recipient cannot claim for accommodation or cost of meals if they
choose to travel by car.
4.3.3 Relocation allowance
claims must normally be submitted within six months of the
commencement of the award.
4.3.4 There is no provision for
reimbursement of costs for international scholarship holders or
their dependants to relocate from overseas to Perth or return to their place of origin at the completion of their studies.
4.4 Thesis allowance
4.4.1 A scholarship holder is entitled to a total thesis
allowance of $420 for a master’s thesis or $840 for a PhD
4.4.2 The thesis allowance is a
contribution towards the cost of production of up to six copies
of a thesis and does not include costs such as editing or the
purchase of computer equipment.
4.4.3 A thesis allowance may be
claimed after submission of a thesis on the production of
4.4.4 Part of the thesis
allowance may be used to claim costs associated with the
re-submission of a thesis or the lodgement of bound copies.
4.4.5 Claims for thesis
allowance must be made within two years of the termination of the
4.5 Other stipend matters
4.5.1 Scholarships do not cover the cost of
student union or amenities fees, costs associated with tuition
fees, health insurance, overseas fieldwork, bridging English
language courses or travel expenses associated with the
relocation of the student to take up the award, except as set out
5.1 The purpose of the scholarship is to enable
eligible students to pursue an HDR at the University.
6. Value and number of
6.1 The value of the scholarship is as set out in Part
6.2 The number of scholarships
available each year is determined by the Scholarships
7.1 To be eligible to apply for a scholarship an
(a) be a domestic
student or an international student;
(b) be eligible to
enrol or be enrolled as a full-time student or, in exceptional
circumstances (see 4.2.4) and with the approval of the
University, as a part-time student, in an HDR at the University
by the date of commencement of the scholarship;
(c) be intending to
enrol or be enrolled as an internal student based on a campus of
the University for most or all of their period of candidature and
scholarship tenure unless approval is granted for external
enrolment (see 12 and 18.2);
(d) for an APA, have a
bachelor’s degree with first class honours (H1) or
(e) for a UPA, have a
bachelor’s degree of at least 2A honours standard or
(f) not have completed
a degree either at the same level as, or at a higher level than,
the degree for which candidature is sought;
(g) have been accepted
into the proposed HDR by the BGRS;
(h) for APA Awardees
only, not have held an Australian Postgraduate Award, Australian
Postgraduate Award (Industry) or an Australian Government-funded
Postgraduate Research Award (excluding an IPRS) previously unless
it was terminated within six months of the commencement of
8. Selection criteria
8.1 The scholarship is awarded by the Scholarships
Committee to an eligible applicant on the basis of—
achievement as evidenced by their academic record; and
(b) research potential
based on academic referee reports, relevant research experience,
and publications, if applicable.
9. Application procedure
9.1 Domestic applicants must complete and submit the
online application for the Australian and University Postgraduate
Awards as advertised on the GRSO website at http://www.scholarships.uwa.edu.au/search
by the advertised closing date.
9.2 International applicants
must complete and submit the online application for the IPRS and
SIRF scholarships as advertised on the GRSO website at http://www.scholarships.uwa.edu.au/search
by the advertised closing date.
10. Awarding body
10.1 The scholarship is awarded by the Scholarships
11. Duration of award
11.1 The tenure of a full-time scholarship is—
(a) up to two years for
a master’s degree by research; or
(b) up to three years
for a doctoral degree.
11.2 The tenure of a part-time
(a) up to four years
for a master’s degree by research; or
(b) up to six years for
a doctoral degree.
11.3 Doctoral students may apply
for an extension of tenure of up to six months’ duration
subject to satisfactory progress, provided the grounds for
extension are related to their research and are beyond the
control of the student.
11.4 Extension of tenure is
conditional upon the submission of the Research Proposal and
Confirmation of Candidature, and all outstanding milestone
reports including Annual and Interim Reports, and Travel Award
Reports, if applicable.
11.5 No extensions are possible
for students undertaking a master’s degree by research.
11.6 Periods of study already
undertaken towards the degree prior to the commencement of the
scholarship or undertaken during suspension of the scholarship
are deducted from the maximum period of tenure, unless the study
was undertaken as part of a Commonwealth Government financially
supported IPRS or award.
11.7 Candidates enrolled in
Professional Doctorate degree courses or combined master’s
and PhD degree courses which include a formal coursework
component are only eligible for scholarship payments for years in
which the research component of the course is at least two-thirds
(66 per cent) of the full time student load.
11.8 Where a scholarship is
converted from a scholarship for a master’s degree by
research to that for a doctoral degree, the maximum period of a
scholarship is three years, or three-and-a-half years if an
extension is approved.
12.1 Scholarship holders are normally expected to enrol
as internal students and live close enough to the University to
enable frequent and systematic use of University facilities,
including use of physical resources, formal research training and
frequent contact with supervisors if required.
12.2 Scholarship applicants who
intend to enrol as external students must apply for external
enrolment at the time of their scholarship application.
12.3 If the research program
requires study away from the University for extended periods of
time, the recipient must apply for external enrolment (see clause
13. Criteria for
13.1 Continuation of scholarship payments is subject to
continuous enrolment at the University as a full-time student,
unless otherwise recommended by the Scholarships Committee and
approved by the BGRS; and
(b) submitting the
Research Proposal and Confirmation of Candidature, and all
milestone reports by the due date including Annual and Interim
Reports, and Travel Award Reports, if applicable.
14. Administering body
14.1 The scholarship is administered by the GRSO.
15.1 A scholarship holder must enrol by the date set by
the University or the scholarship may be withdrawn and
reallocated to another applicant.
15.2 Applications to transfer
the scholarship and enrolment to another school within the
University must be approved by the Scholarships Committee.
16. Conversion between master’s and
16.1 If the BGRS approves a transfer of candidature in
accordance with the Doctor of Philosophy Rules, rule 22 and the
Master's Degree by Research Rules for courses administered by the
Board of the Graduate Research School it may permit the
scholarship to be converted from a scholarship for doctoral
studies to a scholarship for master’s studies or vice
16.2 If the BGRS approves the
conversion of a scholarship in accordance with 16.1 the maximum
duration of the scholarship becomes that of the new research
degree minus periods of study undertaken towards the related
degree prior to conversion.
16.3 A scholarship holder who,
prior to completing a master’s degree, intends to enrol in
a doctoral degree, may use the balance of the scholarship towards
the doctoral degree.
16.4 There must be no interval
between completion of the master’s degree and enrolment in
the doctoral degree, or such an interval must be covered by the
suspension of the scholarship.
16.5 A scholarship for a
master’s degree normally expires on submission of a thesis
for examination or at the end of two years (whichever is the
16.6 The scholarship holder must
ensure that the progression to a doctoral degree, or suspension
of the scholarship, is arranged before the master’s studies
are completed or the scholarship expires.
16.7 The maximum period of a
scholarship for a student progressing from a master’s
degree to doctoral study is three years (or three and a half
years if an extension is approved) from the date the student
commenced the master’s degree.
17. Transfer of award
17.1 A UPA cannot be taken up at another
17.2 If unforeseen and
exceptional circumstances arise (such as the supervisor leaving
the University and no suitable replacement being available) an
APA holder who has already completed at least six months of the
program may request a transfer of an APA to another
17.3 Transfer arrangements are
agreed between institutions, subject to the award holder being
offered a research degree place at the new institution and the
agreement of the new institution to support the student within
its allocated funding for the APA scheme.
17.4 If a student transfers
earlier than six months into the degree without the approval of
the University the award will be terminated and reallocated.
17.5 The University may refuse a
transfer if it is believed the circumstances presented do not
warrant a transfer.
17.6 The fact that an award has
been transferred does not constitute sufficient grounds for a
subsequent extension of the award.
18. Changes to enrolment
and suspension status
18.1 Changes to
18.1.1 Students must inform the GRSO at least three
weeks in advance if they intend to suspend or terminate their
enrolment or change their enrolment to part-time which affects
their scholarship eligibility.
18.1.2 Failure to notify the
GRSO promptly of suspension, termination or a change to enrolment
to part-time which affects their scholarship eligibility may
result in a scholarship overpayment to the scholarship
18.1.3 Scholarship holders are
required to repay all scholarship overpayments to the
18.2 External enrolment
18.2.1 Approval for external enrolment for scholarship
holders must be granted by the GRSO.
18.2.2 Scholarship holders must
obtain approval from the GRSO if they intend to change their
enrolment from internal to external enrolment. See Variation
in terms of candidature in the UWA Handbook, http://handbooks.uwa.edu.au/postgraduate/StudentProcedures/HigherDegreeResearch#variation.
18.3 Suspension of a scholarship
18.3.1 A student who wishes to suspend their candidature
must apply in writing through their supervisor and head of school
to the BGRS for a period of suspension.
18.3.2 Applications for
suspension of candidature are considered by the BGRS.
18.3.3 A student who is applying
for a period of suspension of candidature must apply to suspend
their scholarship for the same period.
18.3.4 Subject to 18.3.10, a
student may apply to suspend their scholarship even if they are
not proposing to suspend their candidature.
18.3.5 Applications to suspend a
scholarship are considered by the Scholarships Committee.
18.3.6 Unless it decides
otherwise in recognition of exceptional circumstances, the
Scholarships Committee will not approve suspension of a
scholarship in the first six months of tenure of the scholarship,
or if it will result in an accumulated period of suspension that
is of more than twelve months’ duration.
18.3.7 In exceptional
circumstances, a further period of suspension of not more than
twelve months, subject to the approval of the BGRS, may be
18.3.8 The Scholarships
Committee will under no circumstances approve suspension of a
scholarship for a period or accumulated periods exceeding two
18.3.9 If a student whose
scholarship has been suspended does not either resume study at
the end of the period of suspension or apply by the due date to
extend the period of suspension, their scholarship will be
18.3.10 Periods of study
undertaken by the student while their scholarship is suspended
are deducted from the maximum period of tenure of a
18.4.1 The BGRS terminates a scholarship—
(a) if the student
ceases to meet the eligibility requirements outlined in the
(b) at the end of the
period for which it was granted;
(c) upon completion of
(d) when the thesis is
submitted. (A scholarship cannot then be reinstated should the
thesis require revision and resubmission.);
(e) when the student
ceases to be enrolled full-time if approval has not been granted
for the scholarship to be held on a part-time basis;
(f) if the student does
not maintain satisfactory academic progress;
(g) if the course of
study is not carried out with competence and diligence or in
accordance with the scholarship offer;
(h) if in the opinion
of the BGRS, the student has committed misconduct as defined in
Statute 17 (http://calendar.publishing.uwa.edu.au/latest/partc/stat17)
including, but not limited to, the provision of false or
(i) the scholarship
recipient does not resume study at the conclusion of a period of
(j) if the student does
not resume study at the end of a period of leave or formal
arrangements (via the GRSO) have not been made to extend the
period of leave; or
(k) if the student
accepts another equivalent award or scholarship to undertake
their HDR that provides a benefit more than 75 per cent of the
base APA or UPA stipend rate and does not suspend their
scholarship while receiving the concurrent award, scholarship or
(l) upon the
resignation or withdrawal of the student from the course.
18.4.2 The University may
terminate a scholarship or place the student on probation if,
after due inquiry, the University forms the view that the student
has not complied with the conditions set out in this
18.4.3 If a scholarship is
terminated, it cannot be reactivated unless the termination
occurred in error.
19.1 Any thesis, dissertation or other
publication, resulting from research undertaken by the recipient
while in receipt of an APA or UPA must acknowledge the support of
the scholarship and carry the University by-line.
20.1 Intellectual property is governed by the University
Policy on: Intellectual Property available on the
University’s website at http://www.universitypolicies.uwa.edu.au/page/117132.
Part 3—Leave entitlements and paid
21. Leave entitlements
21.1 Approval of all paid and unpaid leave is
conditional on scholarship holders having submitted the Research
Proposal and any milestone reports such as Confirmation of
Candidature, Annual and Interim Reports, and Travel Award
Reports, which are due at the same time of the proposed
22. Recreation leave
22.1 Students undertaking an HDR are entitled to four
weeks' paid recreation leave a year calculated on a pro-rata
22.2 Recreation leave may be
accumulated subject to 22.3.
22.3 No more than five weeks'
recreation leave may be accumulated and leave must be taken
during the tenure of the scholarship.
22.4 Approval to undertake
periods of recreation leave must be obtained from the supervisor
and head of school before leave is taken.
22.5 Applications for paid
recreation leave will not normally be approved within the first
six months of the commencement of the award or prior to the
submission of the Research Proposal.
23. Sick leave
23.1 Scholarship holders are provided with up to two
weeks' paid sick leave each year of their scholarship which may
be accrued but cannot be taken after the scholarship has
23.2 Paid sick leave is not in
addition to the normal duration of the scholarship.
23.3 Scholarship holders may
receive up to a total of 12 weeks’ paid sick leave which is
additional to the normal duration of the scholarship.
23.4 Paid sick leave referred to
in 23.3 is only for medically substantiated periods of illness
lasting longer than two weeks (10 University working days).
23.5 Periods of sick leave
longer than 12 weeks must be accessed through the suspension
provisions set out in 18.3.
24. Maternity leave
24.1 On completion of 12 months of a scholarship a
scholarship holder may access up to 12 weeks’ paid
maternity leave in addition to the normal tenure of the
24.2 A student is not permitted
to take paid maternity leave in the first year of the
scholarship; however unpaid maternity leave may be accessed
through suspension provisions.
25. Parenting leave
25.1 Scholarship holders who are partners of women
giving birth and who have completed 12 months of their
scholarship are entitled to a period of five days’ paid
parenting leave in addition to the normal tenure of the
25.2 Paid parenting leave cannot
be taken in the first year of a scholarship; however unpaid
parenting leave may be accessed through the suspension provisions
set out in 18.3.
26. Paid overseas leave
26.1 The BGRS may grant approval for paid overseas leave
for scholarship holders to—
(a) take annual
(b) to attend
(c) undertake fieldwork
and conduct research towards their HDR, outside Australia.
26.2 Applications for paid
overseas leave for recreation or research will not normally be
approved within the first six months of commencement of the
scholarship or prior to the submission of the Research
26.3 Approval of paid overseas
leave is conditional on scholarship holders having submitted the
Research Proposal, and having submitted any milestone reports
such as Confirmation of Candidature, Annual and Interim Reports,
and Travel Award Reports, which are due at the time of the
26.4 Approval to undertake
fieldwork or conduct research outside Australia is only granted
where it can be demonstrated that it is essential for the
completion of the course.
26.5 The BGRS approves paid
overseas leave to undertake fieldwork or conduct research only
where the student has confirmed in writing that the proposed
destination has not been listed as an area to which the
Department of Foreign Affairs and Trade have advised against all
travel and there is adequate supervision at the overseas
26.6 The scholarship holder must
maintain contact with their supervisor and remain enrolled at the
26.7 Students should note that
in the event of war or civil disturbance breaking out in a
country to which a student has travelled for the purpose of
research, the University’s travel insurance policies may
cease to apply.
26.8 Failure to obtain approval
for paid overseas leave may result in the award being suspended
27. Research at other
organisations (within Australia)
27.1 The BGRS may approve a scholarship holder
conducting fieldwork or undertaking a substantial amount of
research in Australia at organisations outside the higher
education sector provided adequate support supervision, training
and research freedom for the student is available at the other
27.2 Applications to conduct
such fieldwork or research referred to in 27.1 require the
approval of the Scholarships Committee and are only approved on
the understanding that the student remains as an enrolled student
of the University.
28.1 The University does not require a student to
28.2 A scholarship holder may
undertake only a strictly limited amount of paid employment
during the notional standard working hours of 9am to 5pm, Monday
28.3 No more than eight
hours’ employment a week during notional standard working
hours is permitted.
28.4 The head of school is
responsible for ensuring that excessive part-time employment is
not undertaken to the detriment of the student’s
28.5 Working hours must be noted
on the scholarship holder’s Graduate Research School Annual